Starter
For small practices and single project teams
$39a month
- Up to 8 people
- Unlimited projects and tasks
- Boards, lists and Gantt timeline
- Timesheets with monthly approval
- Team load for 12 weeks
- Reports with CSV export
- Email support
Engineering project management
Every project, person and billable hour in one place
Keystone gives engineering firms one shared plan: task boards, Gantt timelines, team load, timesheets, site visits and equipment, with reports your clients can read.
- No card needed
- Civil, electrical, mechanical and controls teams
- Works on site from a phone
Riverside Bridge RetrofitRBRDesign
Work package
Oct 5121926Nov 291623
Field surveyDerek Owens
Load ratingGrace Lawson
Deck designDerek Owens
PermitsHold, waiting on county
Bearing replacementTyler Bennett
30% design reviewMilestone
Hours this week312 / 36087% of capacity
Budget used$460k48% of $950k
Tasks over estimate2needs a look
- 5roles, from owner to client viewer
- 12 wkteam load ahead, per person
- 8report charts, each exports to CSV
- 5 minidle time before the screen locks
Made for consulting engineers, design-build contractors, utilities, controls integrators and in-house engineering teams.
A week on a project
Pick a day, or scroll, and the screen follows a team through its week.
Plan the week on the board
Every task sits on one board per project, with its owner, discipline, estimate and due date. Drag a card to move it on.
- Required fields before a card can move to Review
- Blocked cards show the reason
- List, board, timeline and milestone views
See who has room
The team load chart shows planned hours against each person’s capacity for the next 12 weeks.
- Over-capacity weeks stand out in orange
- Filter by discipline or project
- Reassign work before it slips
Send a crew to site
Schedule a site visit with the people, the equipment and a checklist. Keystone warns you if someone is already booked.
- Schedule clash warnings
- Equipment checked out to the visit
- Checklists ticked off from a phone
Submit and approve hours
Engineers log time against tasks in a week grid, submit the month, and a manager approves or returns it with a note.
- Approved months lock for everyone
- Billable and non-billable time
- Hours roll up to task estimates
Report to the client
Hours against estimates, budget burn, milestones and utilization, ready to share or export.
- Eight charts across the portfolio
- CSV export of any report
- Clients get a read-only viewer seat
To do 3
SUB-41Relay settings review
SUB-44Cable schedule rev C
In progress 2
SUB-37Protection one-line
SUB-39SCADA point list
Review 2
SUB-33Grounding calc
SUB-35Breaker spec
Done 18
SUB-30Site walkdown
Planned hours against capacity, next 8 weeks
Nov 9162330Dec 7142128
Amanda Keller384644362824120
Derek Owens40383026261680
Sarah Mitchell302836423824106
Brian Adams14162224181240
Logan Brooks3636383028221410
Owen Scott610122034382816
LightFull, 40 hOver capacity
Pump Station 4, commissioning
- When
- Wed Nov 11, 7:00 am to 3:30 pm
- Where
- Lakeview Water District, Mendota, IL
- Crew
- Sarah Mitchell, Tyler Bennett
- Kit
- Fluke 1587 insulation tester, laptop with PLC cable
Tyler Bennett is also booked at Riverside Bridge that afternoon.
Checklist 3 of 6
- Lockout and tagout confirmed with operator
- VFD parameters backed up
- Level sensor calibrated, 0 to 20 ft
- Lead and lag pump changeover tested
- Alarm call-out tested end to end
- Punch list photos uploaded
| Task | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
| PSC-12 HMI screens | 4 | 6 | 0 | 5 | 3 | 18 |
| PSC-15 Site commissioning | 0 | 0 | 8.5 | 0 | 0 | 8.5 |
| SUB-39 SCADA point list | 3 | 2 | 0 | 3 | 4 | 12 |
| Internal, training | 1 | 0 | 0 | 0 | 1 | 2 |
| Sarah Mitchell | 8 | 8 | 8.5 | 8 | 8 | 40.5 |
November: submitted, waiting for Jordan Carter
Hours against estimate, active projects
Hours loggedAhead of planWhere the plan says you should be
Everything an engineering team runs on
From the first proposal hour to the closeout report, for project managers, engineers on the board, site crews and the client.
- Projects
Boards and task lists
Kanban per project with required fields per status, labels, disciplines, blocked reasons and hours against estimates.
- Schedule
Gantt timeline and milestones
Every task on a timeline with today marked, plus milestones for design reviews, submittals and handover.
- People
Team load
A 12-week heatmap of planned hours against each person’s capacity, with over-capacity warnings.
- Time
Timesheets and approvals
Month and week views, monthly submission, manager approval or return, and months that lock once approved.
- Field
Site visits
Crew, dates, location and a checklist for every deployment, with warnings when someone is double-booked.
- Equipment
Asset register
Test gear and tools with serial numbers, check-out and return, location and next service date.
- Reports
Charts and CSV export
Hours by project and discipline, utilization, budget burn, task status and overdue work, all exportable.
- Setup
Your own fields and workflow
Add custom fields to projects, tasks, people and assets. Rename statuses and labels to match how you work.
- Audit
Activity log
Every approval, role change and deletion is recorded with who did it and when. Nobody can edit the log.
Everyone sees only what their role allows
Permissions are checked by the database, not only by the screens, so a client viewer can never edit a task and an engineer can’t approve their own hours.
- The screen locks after 5 idle minutes and asks for your lock code
- Passwords are stored as salted hashes, never as plain text
- Five wrong sign-in attempts lock the username for 15 minutes
- Each firm’s data is kept apart from every other firm’s
| Role | What they can do |
|---|---|
| Owner | Everything, including making someone else an owner |
| Admin | Invite people, change roles, custom fields and the workflow |
| Manager | Create projects and milestones, approve timesheets, schedule site visits, register equipment |
| Engineer | Work on tasks, move cards, log their own time, check out equipment |
| Viewer | Read-only access to projects, boards and reports. Made for clients |
Simple monthly pricing
One price per firm, not per seat, so you can add the site crew and the client without counting licenses.
Firm Most picked
The full platform for growing engineering firms
$129a month
- Everything in Starter
- Up to 40 people
- Site visits with checklists and clash warnings
- Asset register with check-out and service dates
- Custom fields, statuses and labels
- Read-only client viewer seats
- Activity log of every change
- Priority support
Enterprise
For multi-office firms, utilities and owners’ teams
Customquote
- Everything in Firm
- Unlimited people
- Several offices and business units
- Single sign-on
- Your own database region and backups
- Help moving projects from your old system
- A named account manager
Prices in USD before tax, billed monthly. Cancel any time. Starter and Firm start with a 14-day free trial.
FAQs
What engineering managers ask us most.
Does Keystone replace Microsoft Project or a spreadsheet?
For most firms, yes. Keystone keeps the schedule, the task board, the hours and the people on the same records, so the Gantt chart always matches what the team is doing. You can still export any report to a spreadsheet.
Can our clients see their project?
Yes. Invite them as a Viewer. They see the boards, timeline, milestones and reports for your workspace but can’t change anything.
How are hours checked against estimates?
Every task has an estimate. Hours logged in timesheets roll up to the task, the project and the discipline, and tasks that go over their estimate are flagged on the board and in reports.
Does it work on a phone at site?
Yes. Keystone runs in the browser and is laid out for phones and tablets, so crews can tick off checklists, log hours and check out equipment from the field. Nothing to install.
What happens if I walk away from my desk?
After 5 minutes without activity Keystone locks the screen. You unlock it with a 4 to 8 digit lock code you set, and five wrong tries sign you out.
Where is our data kept?
In a Postgres database with row-level security, so each firm’s records are kept apart and every permission is enforced on the server. Enterprise customers can choose the database region.
Book a demo
See Keystone set up for a firm like yours. We’ll walk through the board, the timeline, team load and timesheets in 30 minutes, then answer your questions.
- A live walkthrough on Zoom, Google Meet or Teams
- One of your real projects set up as an example
- Help moving projects and people from your current tools
Rather look around on your own? Start a free workspace and load the sample projects from Settings.